August 2020 Regular Board Meeting Minutes

August 10, 2020

 Regular board meeting called to order at 7:00 p.m. by Robert Clarke.

 Roll call taken and all board members were present except Nathan Wickard. (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards)

 Also present: Superintendent, Deanna Edens

 Motion to approve minutes was made by Amy Hinkley and supported by Sandi Fish at 7:01 p.m. All board members present were in agreeance (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).

 Visitors (Public Comment) – None

 A motion was made at 7:01 p.m. by Amy Hinkley for the acceptance of the bills, motion was supported by Sandi Fish. All board members present were in agreeance (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).

 Approval of Lunch Pricing for 2020-2021 School Year –

A motion was made at 7:02 p.m. by Robert Clarke to approve the adult lunch pricing for the 2020-2021 school year at $3.50. Motion was supported by Sandi Fish and all board members present were in agreeance (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).

 Back to School Plan –

Superintendent, Deanna Edens presented the board with the COVID-19 Preparedness and Response Plan for the 2020-2021 school year. The plan was reviewed and much discussion took place in regards to the plan. A motion was made at 7:43 p.m. by Robert Clarke to approve the COVID-19 Preparedness and Response Plan as presented. Motion was supported by Amy Hinkley and all board members present were in agreeance (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).

 Course Catalog –

Superintendent, Deanna Edens provided the board with the 2020-2021 Course Catalog for the district. The only revision that was made in the catalog for the 2020-2021 school year is that all courses can be provided virtually. A motion was made at 7:44 p.m. by Robert Clarke to approve the 2020-2021 Course Catalog as presented. Motion was supported by Sandi Fish and all board members present agreed with the motion (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).

 2020 – 2021 School Calendar (Revised) –

Superintendent, Deanna Edens presented the board with the revised Hillsdale County Common Calendar. The calendar now reflects the new start date of the school year, September 8, 2020. The change in the start date also affected the end of marking period dates and the last day of school is now projected to be June 11, 2021. A motion was made at 7:47 p.m. by Robert Clarke to approve the Revised 2020 – 2021 Hillsdale County Common Calendar as presented. Motion was supported by Sandi Fish. All board members present were in agreeance (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).

 PEA Letter of Agreement –

The PEA Letter of Agreement will be re-visited at the September board meeting.

 Policy Waiver COVID-19 –

Superintendent, Deanna Edens presented the board with the policy waiver for review. The policy waiver will remain in effect until the state is in Phase 6.  A motion was made at 7:56 p.m. by Robert Clarke to approve as permitted by contract and Applicable Law, all Board policies, administrative guidelines, and handbook provisions that conflict with COVID-19 related public health directives, Executive Orders and Directives, and the District’s Preparedness Plan are temporarily suspended. The suspension will continue, unless modified or rescinded by Board action, during the pendency of those orders, directives, and Plan, and for a reasonable time thereafter, as permitted by contract and Applicable Law, to permit the District to return to normal operations. The motion was supported by Sandi Fish and all board members present were in agreeance (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards). 

Visitors (Public Comment) – Discussion took place regarding the search for a high school science teacher.

 A motion was made at 8:25 p.m. by Robert Clarke to adjourn the meeting, motion supported by Sandi Fish and all board members approved (Robert Clarke, Stacie Clark, Erin Cole, Sandi Fish, Amy Hinkley, Matt Richards).